Process Overview Description
• ICAR receives funds from MoF/DARE and then releases funds to Institutes as per monthly expenditure plan (MEP) as approved by MoF.
• These transactions in system will be captured as Journal Entry in GL as explained in accounting entries section.
• Funds drawl from MoF/DARE:
ICAR Bank A/c xxx DR
ICAR. Grants in Aid – Capital xxx CR
ICAR. Grants in Aid – General xxx CR
ICAR. Grants in Aid – Salaries xxx CR
Provision in the system is required to capture Sector-wise / Object Head Wise
Funds disbursements to the Institutes:
Institute Bank A/c xxx DR
Institute Grant from ICAR HQ xxx CR
ICAR. Bank A/c xxx CR
ICAR. Grants to Institutes xxx DR
Navigation
ICAR Grant user Responsibility->Enter
Screenshot for fund drawl by ICAR from DARE
Screenshot for fund receipt by ICAR from DARE
• Once you click on Enter the following screen opens.
• Click on New Journal
Screenshot for fund drawl by ICAR from DARE
Since DARE will remit money to ICAR, ICAR’s bank account will get debited and thus we will select the account codes as shown above.
• Enter the amount received in Debit Side.
• Click on the DFF as shown in the above screenshot. Capture the context as Fund s Drawl since this is the case of funds drawl and enter the SMD for which the fund has been drawn.
• Enter the credit account code in the same manner as we have mentioned the debit account code.
• Select the account as Grant in capital, Grant in Salary or Grant in General as the case may be.
• Click on OK
• Enter the DFF information again as mentioned in the Debit line.
Screenshot for fund receipt by ICAR from DARE
• Click on Save button or press (Ctrl+S).
• Click on Post to post the entry.
Screenshot for fund drawl by ICAR from DARE
Once you click on post, a message stating that the transaction has completed will be displayed as shown below.
Screenshot for fund disbursement by ICAR to Institute
• For fund disbursement, ICAR will remit money to the Institutes.
• In this case the grant accounts will get credited and ICAR bank accounts will get credited.
Navigation
ICAR Grant User- >Enter-> New Journal(as shown in above process)
Screenshot
• Enter the Credit Account as ICAR Bank Account as the money is going out of ICAR bank account.
• Enter the amount being disbursed.
• Click on OK
• Save the transaction
• Click on Post
• The Request ID will get generated and the transaction will be saved
Receipt of Funds by Institutes
• For receipt of fund by the institute, institute’s bank account will get debited
• The grant accounts will get credited
Navigation
ICAR grant user responsibility->Enter->New journal
Screenshot
